Insystech’s AiFOIA Platform is a sequence of automation bots, together creating your Digital Case Management System. A Search Bot saves your responding department’s employees hours finding the correct documents; it is like a trusty, digital office retriever, honing in on content sources with exact precision and fetching corresponding documents.
A Redaction Bot automatically censors sensitive personally identifiable information (PII) in seconds, so your FOIA officers get promoted from doing the tough & high-pressure work to having the authority to approve or override the automated redactions. We have also designed additional automation points in the workflow, including time tracking, invoicing and correspondence features – alleviating the burden to track response deadlines, manually creating invoices, response packages, and more.
The long-awaited FOIA Case Management System to save money, manpower… and more! From school districts to government agencies, public organizations not only have the most difficult budget limits and time constraints to maneuver… but also suffer the highest legal consequences if civic duties aren’t fulfilled on schedule!
Mistakes or late responses to FOIA requests can be costly, both in dollars and in legal penalties. Year by year, FOIA requests only increase, and due to outdated processing methods, FOIA officers are overworked, public agencies have huge backlogs, and the American people’s agitation escalates.
With AiFOIA, you get…
AiFOIA uses RPA bots that move faster and more efficiently. Instead of crunching to meet due dates, AiFOIA can process requests in seconds. This platform makes worrying about exceeding response deadlines a thing of the past. That benefits not just the team, but the requestor. The AiFOIA solution gives the public fast and easy access to information without pressure on the team.
Big FOIA requests can force a team to dedicate all of their time and staff to a single task. With AiFOIA, each process can be handled effectively without having to shuffle around resources. It also will allow staff to focus on the knowledge work that makes them successful. FOIA team members can avoid boring and tedious tasks with the platform. AiFOIA takes away the struggle in matching effort with the size of each request.
Errors are part of what makes us human, but with the AiFOIA, they can be managed. RPA bots and machine learning models are always accurate when it comes to processing information. Copy and paste errors are a reality of data entry, but Bots will always enter the correct information into the right place. This platform improves the standard quality of the information in FOIA responses.
Whether it’s a vast database or a focused folder, it’s not always easy to find what you want by scrolling through endless files. Not only that but organizing the information for a FOIA response can be a big task on its own. With the AiFOIA platform, scanning and compiling data is done in seconds.